Minutes of the Pinnacle Mountain P.O.A. Board
Meeting April 26, 2008
Members Present: Tom Pfaffl, Ronnie Styles,
Robert Graham, Cindy Maddox, Mark Smith,
Frank Stroman, and James Hardin
Secretary's Report
It should have been reported in the minutes
for January 19, 2008, that Riley Ethington
has been appointed Safety Coordinator for
the association. With that change, the minutes
from Pinnacle Mountain P.O.A. Of the board
meeting on January 19, 2008, were approved.
Treasurer's Report July 1, 2007 through April
25, 2008 Income Expense
Homeowners dues 21,100
Annual Meeting & mail 363
Professional Fees 330
Road Insurance 480
Grading 3205
Drains & Ditches 1080
Gravel 2133 Pinnacle South (Front Gate) 125
Pinnacle South (Road Maintenance) 5000
Pinnacle South Total 5125 Dave Robinson's
Road tree Cutting 340
Snow Blade Adapter & Snow removal 318
Water Line Repair 266
Web Site 144
Total Expenses 14017
Interest Income
Net Income 7,083
Banking Accounts
BB & T CD's 17,560
BB&T checking 7,338
Reserve Fund 1,445
Total Checking and Savings 26,343
Accounts Receivable 1,800
Total Current Assets 28,143
Architectural Committee Report
During the meeting Bobby talked on the phone
with Russ Strickland,, the chairperson of
the committee. Russ has the responsibility
for coordinating building plans for property
owners Bowling and McClane.
Road Committee Report
1. Additional reflectors have been installed
on our roads.
2. Obtaining gravel is still a problem. We
are in constant contact with our vendor to
schedule deliveries. Since the road is in
good condition this is not an immediate problem.
We realize the cost of these deliveries will
continue to increase as fuel costs continue
to rise.
3. The committee will also explore options
for scheduling a full size grader for maintenance
on the roads.
Old Business
Ronnie Styles will continue to explore revisions
to our road insurance policy. Current policy
is for One million per occurrence and 2 Million
per year. Our insurer has stated that our
policy does not cover unlicensed and/or uninsured
vehicles. A sign needs to be posted at the
entrance stating unlicensed/uninsured vehicles
are not permitted on the association roads.
The road committee will develop the exact
language and coordinate with the lower association
in the design and placement of the signs.
Bobby has sent a letter to the lower association
documenting the issues involved in combining
the associations. As yet we have not received
a response.
There has not been any reportable progress
on the concrete strip. We expect this to
be an issue at the general meeting.
The unpaid dues list has been reduced to
:
Robert Arzdorf (4 lots)
T Brown
Dewey Houser
Tom Pfaffl will contact our lawyers for placing
liens on the property. This will be an automatic
procedure from this point forward after dues
are six months delinquent.
New Business
Bobby and Frank Stroman will meet with Queens
Gap developers as a friendly "get to
know our neighbors". This meeting will
also be used to determine the amount of use
on our roads by their construction vehicles
and the hiking use of their roads.
The budget for the next fiscal year was reviewed
in detail by the board. In light of increasing
expenses the board approved raising the dues
to $300 ($250 if paid by August 15, 2008)
for the 2009 fiscal year (July 2008 - June
2009). We will resort to the previous method
of setting the payment amounts and collecting
dues sat any time prior to the general meeting
through August 15, 2008.paying dues.
All current board members have chosen to
run for re-election at the general meeting.
The general meeting will be held at he Gilkey
Community clubhouse on July 19, 2008. All
members will receive a written notification
of the meeting to include
Invoice
Proxy document
Agenda
Budget Details
Adjourned
Meeting was adjourned.
ll