Minutes of the Pinnacle Mountain P.O.A. Board
Meeting.........................October 4, 2003
Members Present: Tom Pfaffl, Riley Ethington, Ronnie Styles,
Robert Frick, Robert Graham, Cindy
Maddox
Secretary's Report
The minutes of the board meeting of
July
12, 2003 were approved as written.
All second
notices for late dues were mailed in
early
September. At the present time, we
have eight
(8) lots that have not paid. A final
notice
letter will be sent to six of the lots,
a
first notice letter will be sent to
John
Tompkins, the new owner of lot 49,
and we
do not have a valid address or phone
number
for Robert McCutchen, Lot #4. Our address
book will be updated with any new property
owner information gathered during the
fee
collection process. Also, we will ask
in
the next newsletter for more email
participation
to reduce our hard copy mail-outs.
Treasurer's Report
During the last quarter, we paid bills
amounting
to $9,703. The majority of the expenses
($8,836)
were for road repairs. To see a detail
copy
of the treasurer's report, please look
at
our website's Members Only Page or
request
a copy from Ronnie Styles, our treasurer.
Road Committee Report
The next meeting of the Road Committee
will
be on 4/11/03. At this time, the committee
will elect officers. A large portion
of the
money spent for last quarter was for
emergency
repairs on Doubleview caused by heavy
rains
and drainage problems. Since these
repairs,
we have experienced heavy rains and
the roads
are holding up well.
There was some damage to the Greene's
property
that was partially caused by the runoff
from
our roads. The road committee is working
to resolve this issue.
We need to pay more attention to the
maintenance
and installation of ditches, culverts
and
drains as they directly impact gravel
replacement
and grading. On certain areas of the
road,
we are testing a new type of granite
gravel
that does not break down as fast as
limestone.
We are still in negotiation with the
property
owners of the "REMC" road
regarding
legal right of way for our association
members.
Also, the committee will review the
road
report prepared by Dave McCaughan &
Dick
Hubbard to determine any budget considerations
for those items that have not been
completed.
Architectural Committee Report
There are a number of issues that the
Architectural
Committee will more clearly define
-- such
as clear cutting and the placement
of gas
tanks -- and make a presentation to
the board.
They have reviewed and approved 4 plans
and
the process is working well.
Safety coordinator Report
The 1st priority is to establish a
dry hydrant
on Chalk Lake which can provide a 300,000
gallon water source for fighting fires
on
the mountain. This effort will require
coordination
with both the Union Mills Fire Chief
and
the lake's owner. Also, there may be
government
money or grants to help pay for this.
Budget Review
During the 1st quarter we spent approximately
51% of our road maintenance budget
with most
of it going for emergency road maintenance.
The board voted at this time to not
transfer
any money from our reserve fund to
support
this additional expense pending the
status
of future road costs.
Special Committees
Riley reminded all special committees
that
our by-laws require minutes of all
committee
meetings, and they are to be forwarded
to
the board for review. It is important
to
keep these minutes in our association's
permanent
records.
New Business
A regulation was adopted that requires
all
property owners to obtain approval
from the
Architectural Committee when connecting
any
private driveway to the development
roadway
maintained by our association.
Next Meeting
The next board meeting will be at 10:00
a.m.
on January 17, 2004 at Robert Frick's
house.
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